Well, it has happened, and information about your scientific conference has appeared on the Internet. This information can be found in the upcoming events section on the websites of the organizations that organize the event, as well as on the websites of the sponsoring organizations. By now, you already have information about which organizations are the organizer and which are the sponsors. You also have a good idea of the amount of money the sponsors will provide you with, and now you can fix the amount of the registration fee.
It is hard to imagine our age without the Internet, and it is hard to imagine holding any significant event without creating your own website. Nowadays most of the major international conferences have switched to registration of applications for participation through the conference website. In case your website is not yet fully ready at the time of the information notice, you should prepare a page with the most necessary information. This page is displayed in the information message and contains data that shows the date of the conference, as well as when other information messages will be available on the site.
Now let’s start designing the information message, which will ultimately become the hallmark of your conference. You should design it in such a way that it is purely informative, memorable, and not bold. The design can be colored or black and white. It will not be superfluous to use the services of a designer who will help you design the message and the conference emblem.
The design of the information message can be different, but it must contain the following information
- conference name, venue, date, and emblem.
- information on where and how participants will be registered, as well as the deadlines for submitting their materials.
- Who is the organizer of the conference, contact phone and fax numbers, e-mail and postal addresses, as well as the address of the conference website where more detailed information can be obtained.
- the language in which the conference will be held, as well as where and how the conference materials will be published.
In some cases, the information message indicates the composition of the organizing committee, the names of well-known scientists who have agreed to participate in your conference. You can also indicate the amount of the organizational fee and the account number where it can be paid. You should also inform about the planned conference activities – meetings, seminars, excursions. If necessary, the website indicates possible options for accommodation of conference participants, as well as visa support.
The question of where the conference will be held should be discussed separately. It should be a building or institution that can be easily found on the city map, where there are transportation routes – taxi, tram, trolleybus, etc. Most often, they provide directions from train stations and airports. Otherwise, you will have to organize transportation for the arrival and departure of conference participants and meet them at the places of arrival.